Board committee terms of reference template

The purpose of the committee is the most important section of this document and unless you have a very good reason, you should not proceed to create a committee without a clearly defined purpose.

Typically the ToR is a written road map for the committee and contains clear and specific information on how the committee is organized, what the committee is trying to achieve, who the members are, and when and they meet. A clear and understandable ToR is the first step to a successful committee! Below are typical sections of a ToR document. Each section needs to be customized to the unique needs of your committee. More formal committees usually need more formal information and instructions.

Can be standing, ad hoc special project or advisory related to another board, committee or project. Type and number of members, how members are appointed, how the chair and co-chair are appointed and a list of members Name and functional role.

Meeting frequency and location, meeting procedures if applicable , quorum, details about agendas and minutes how these will be distributed, available online, who prepares them, etc.

Describe the available resources people, rooms, equipment, etc. You can also download the PDF version of the template here. Skip to main content. Membership The composition of the committee, officials and members.

Officials: Chair and Secretary as decided by the committee. Meetings How meetings are conducted; how decisions are made. Term: How long the Committee will exist. Frequency: At the call of the Chair. Quorum: A simple majority of the members of the Committee constitutes a quorum.